PF Registration for Employers in India: Complete Step By Step Guide

PF Registration for Employers in India: Complete Step By Step Guide

In India, Provident Fund (PF) registration is a mandatory compliance requirement for employers. Governed by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952, PF guarantees retirement savings, social security, and financial stability for the workforce. Let’s take a glance at all the details:

Compulsory for Employers Having 20 or More Employees
Under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952, any company/employer having a workforce of 20 or more employees is required to register for the Provident Fund (PF). It’s mandatory. However, employers with fewer employees may also opt for voluntary registration that attracts talent and promotes employee welfare. Once registered, the employer is responsible for deducting PF contributions from employees’ salaries and depositing them with the Employees’ Provident Organisation (EPFO).

Contribution Rate is 12%
Under this compliance, both employers and employees are required to contribute 12% of basic salary plus dearness allowance from both the employer and the employee. The employer’s share is split between:

  • Employees’ Provident Fund (EPF), Employees’ Pension Scheme (EPS)
  • Employees’ Deposit Linked Insurance (EDLI)

However, timely and accurate contributions are essential to avoid penalties and interest.

Registration Through EPFO Portal
The registration process for the Provident Fund, which is completely online, can be done on the Employees’ Provident Fund Organisation (EPFO) portal:

  1. Employers must first obtain a Digital Signature Certificate (DSC)
  2. Create an account on the Unified Shram Suvidha Portal

Verification process commences after submission of establishment details-

  • Name of business name
  • Address of business establishment
  • PAN details
  • Bank details
  • Information about the employee

The PF Establishment Code is issued after the application is approved, following which the compliance process can be started. Maintaining accurate documentation ensures smooth registration and future compliance. The process is usually completed within 7–10 working days (Subject to verification of documents).

 

 

Details Required for PF Registration for Employers in India

  1. Establishment details
  2. Establishment name
  3. Address of the registered office and branch offices
  4. Date of incorporation or commencement of business
  5. Nature of business/activity
  6. Type of establishment (Proprietorship, Partnership, LLP, Private Limited, Public Limited, Trust, Society, etc.)
  7. PAN of the establishment
  8. Number of employees (including contractual staff)

Details of Employer/Owner

  1. Name of employer, proprietor, partner, or director
  2. Father’s name
  3. Date of birth
  4. Gender
  5. Mobile number and email ID
  6. Residential address
  7. PAN of the employer
  8. Aadhaar number

Identity & Address Proof of Establishment

  1. Incorporation/Registration certificate
  2. Partnership deed or LLP agreement (if applicable)
  3. Memorandum & Articles of Association (Applicable for companies)
  4. GST Registration Certificate (if available)
  5. Trade Licence/Shop & Establishment Registration Certificate

Bank Account Details of Establishment

  1. Bank name
  2. Bank branch
  3. Account number
  4. IFSC code
  5. Copy of cancelled cheque/bank passbook

Employee Details (Initial Information)

  1. Number of employees eligible for PF
  2. Date from which PF coverage is applicable
  3. Wage details (basic salary + dearness allowance)
  4. Employee Aadhaar, PAN, and bank details (to be uploaded post-registration)

Digital Signature and Contact Information

  1. Digital Signature Certificate (DSC) of the authorized signatory (if required)
  2. Active mobile number and email ID for OTP verification and EPFO communication

Build a Compliant and Trustworthy Business

PF compliance is an opportunity to show employees that you are concerned about their future. Staying compliant, you’re fostering trust and building a strong employer-employee relationship.

Conclusion

For any queries regarding the statutory compliance processes, including Provident Fund management, you can contact Drishti Consultancy. Our experts will help you to grow your business and ensure every compliance is met with accuracy. We offer our services across Delhi, Noida, Faridabad, Gurugram, and Palwal. You can reach out to us on 9971183483 or mail us – drishticonsultancyservices@outlook.com